Senior Facilities Manager

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Location: Co Mayo

Type: Permanent

Salary: Negotiable

Contact: mtreacy@asset.ie

Reference: SNRFACIL

Updated: 13/07/2018 15:14:57


This role is to lead the integrated facilities management (IFM) for our Client at a pharmaceutical site in Mayo . This includes the delivery, monitoring and control of all services in scope. The successful candidate will be responsible for the management of and growth of the business through actively engaging with the customer. A technical engineering background with pharmaceutical cGMP experience is a requirement for this role.

Manages, supervises and coordinates the work of the Facilities and Maintenance group to ensure that the building services are maintained and repaired properly and on schedule. Follows current good manufacturing practices, provides operational support for both the administration and manufacturing facility. This position is also responsible for managing employees and external service providers related to black utilities, clean utilities and soft services for the facility, equipment and utilities maintenance, cleaning and upkeep of the building and grounds, as well as providing support for site-related facilities and engineering projects requiring external support.

Key responsibilities will include but not limited to the following:

•Providing leadership, management and development of assigned contracts ensuring financial and operational commitments are met and exceeded
•Own the operational budgets, fully accountable for monthly expenditure with responsibility for the invoicing process, meeting margins and the client’s expectations.
•Own the financial cost reduction glide path.
•Management of employees, this will include their personal development, performance management and goal achievement in a safe working environment.
•Ensuring customer focus within all operational activities and ensuring effective relationships are maintained with key client contacts
•Quality, Environmental & Health and Safety Compliance of operations under your control
•Adherence to company policies and procedures and people management processes
•Manage the instrumentation calibration program.
•Delivering continuous improvement by employing best practice and innovative solutions
•Building positive relationships with clients and customers. Ensuring the outsourced IFM relationship operates within contractual KPI's and SLA's.
•Leading a team of operational employees. Working closely with them to foster team excellence and support them in their development.
•Support the continuous review of supplier services to ensure best practice and value for money is achieved
•Develop Facility Management KPI’s and maintain tracking tools to monitor department commitments and assignments related to compliance and quality systems report Facility maintenance performance to management
•Develop detailed shutdown schedules with all stakeholders and track and report on progress during shutdown execution
•Partner with the Site Maintenance technicians to ensure upkeep of all black and clean utility systems and no business interruption.
•Analyze data from the computerized maintenance management system and team performance and highlight opportunities for further improvement
•Maintain cGMP records, both paper based and electronic.
•Develop and implement the standard operating procedures for Facilities
•Follow escalation policy for all critical issues.
•Maintain monthly reports and KPIs
•Host Quarterly Business Reviews with key managed service providers.
•Manage the soft services including:
-Clean room garbing and laundry
-Landscaping and building fabric maintenance.
-Manage the clean and sterile utilities
-Manage the black utilities
-Manage the food services, cleaning, security and front of house
-Landscaping and building fabric maintenance.
•Manage the hard services including:
-Clean wet utilities
-WFI, RO water, Clean steam production and distribution
-Manage the validated HVAC systems
-Annual clean room re validation program
-Manage the inter space pressure cascade process
-Manage the black utilities
-Chillers, DX refrigeration plant, cooling towers, water pumps.
-Process water distribution
-Waste water treatment and discharge.
-Manage the non-validated HVAC systems

Candidates must possess:

•A formal 3rd level qualification (technical) or equivalent relevant experience in a technical or building services or engineering role
•4-6 years’ experience working in a regulated environment (FDA, NRC or similar) with at least two years’ experience in a cGMP environment.
•5-7 years’ experience in a supervisory role, supervising staff or contractors on the maintenance of Building and production equipment in a pharmaceutical environment.
•The individual in this position is expected to have experience and an in depth understanding of Facility & Maintenance Systems and Quality Systems for a pharmaceutical manufacturing environment, including but not limited to, quality deviations, CAPAs, root cause analysis, training, and good documentation practices.
•The individual in this position will be able to organize his/her own work on a routine basis and requires minimal supervision. The individual must be able to provide updates and tracking on tasks.
•Good communication skills required, both verbal and written.
•Proven background in the delivery of Hard FM, Maintenance , energy management and Project Management Services
•Proven track record in budget and cost control


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