Facilities Coordinator

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Location: Dublin City Centre

Type: Permanent

Salary: Negotiable

Contact: roconnor@asset.ie

Reference: FCO

Updated: 13/07/2018 15:13:36


Facilities Coordinator

Dublin – city Centre

Permanent role.

Basic salary, Bonus and good company benefits

Job Summary

The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk.
The Facilities Coordinator is also required to provide administrative support to the team.

Skills Required:

Ideal Experience

1. Prior experience in facilities, property management, hospitality or related field preferred

2. Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous

3. Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous

Main Duties:

Provide superior customer service to meet on-site client’s expectations
Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)

Assist in the procurement of vendors and services as required

Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner

Ensure prompt and accurate management of purchase orders in
Conduct regular audits to ensure safety procedures on site are in place and working

Assist in carrying out safety procedures when needed

Assist in the implementation of Industry Best Practice operations

Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times

Seek ways to constantly reduce costs and improve operational standards

Maintain premises in neat and good working condition at all times

Maintain duplicate office keys in good order

Provide support for regular reporting packages

Assist in the implementation and management of property risk management program
Support the implementation and monitoring of disaster recovering and business continuity plans


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